Paying with Yuki Payment List

Modified on Tue, 24 Feb at 10:31 AM

Through the Yuki Payment List, you can pay purchase invoices, payslips, expense claims, and sales credit notes using a SEPA payment file, allowing you to pay all your invoices at once. This way, you no longer need to enter each payment manually in your online banking portal. You can also use the payment list to offset purchase credit notes against outstanding purchase invoices.

ATTENTION!

Coordinate the use of the payment list carefully with your accountant. Discuss how to use it together so you can always pay your invoices on time.

Yuki Payment List is only available when a user with the Management role has selected the Small, Medium, Large, or Unlimited bundle via the Yuki Store in the domain.

Watch how the Yuki paymentlist works through this video and/or look at the instructions down below.

Where can you find the Yuki Payment List?

You can find the payment list by going to Bank and then selecting Overview – Payment list from the submenu.

What is a SEPA payment file?

A SEPA payment file is a batch file created in XML format according to the European SEPA standard. It allows you to group payments so that you can pay your invoices, payslips, expense claims, and/or sales credit notes all at once.

Important things to know before starting with the payment list:

Once uploaded to your online banking portal, SEPA payment files must always be confirmed using an electronic signature via your card reader.
Always check in advance whether your bank subscription allows you to upload SEPA payment files.
Only documents recorded with the payment method Bank transfer will appear in the payment list. Sales credit notes must be recorded with the payment method To be refunded.
Invoices issued in foreign currencies will also appear in the payment list; however, they cannot be paid using a SEPA payment file, as this format only supports payments in euros. These invoices must be manually removed from the list by marking them as paid.

How is the Yuki Payment List structured?

There are four levels in the payment list:

To be paid
All purchase invoices, sales credit notes, expense claims, and/or payslips appear here if they have been recorded with the payment method Bank transfer or To be refunded for sales credit notes. You start from this overview to create a payment file.
Waiting for approval
If you are using payment list authorization, all documents will appear under Waiting for approval so that the designated user role can release the invoices for payment. Once approved, the invoices will move to the To be paid overview.
In progress
When you have finalized a SEPA payment file, all included documents will receive the status In progress and can be found under this level. As soon as the corresponding bank transactions are received and matched with the outstanding documents, they will disappear from this overview.
Payment history
Here you can view all finalized or draft payment files.

Who can create a SEPA payment file?

If the payment list authorization is not enabled, only users with the role of Management, Financial administration, or External accountant can create, edit, and finalize SEPA payment files.

A Back Office employee can only create a draft SEPA payment file.

If the payment list authorization is enabled, a Back Office employee will no longer be able to create drafts. The ability to create, edit, and finalize payment files will then be limited to the users you have assigned for this purpose.

How do you create a SEPA payment file?

You can find instructions on how to create a SEPA payment file here.

Paying with Yuki Payment List

VISMA .NET zei:

VISMA .NET zei:

VISMA .NET zei: